Empower volunteers. Simplify management. Save time.
Simplify volunteer sign-ups, scheduling, and communication with tools designed to keep your team organized, your volunteers feeling valued, and your events running without a hitch.
Simplify sign-ups and role management
Make volunteer registration easy and customizable so you get the right people in the right roles fast, freeing you to focus on what really matters.
“You cannot beat the online tech support that Ludus has. They are there for any problem, anytime!”
Manage volunteers from sign-up to reporting
Keep control of your volunteer program with simple approvals, accurate tracking, and clear reporting that saves time and shows impact.
Review and approve volunteer applications and shifts manually or auto-approve for verified volunteers.
Each volunteer has a profile that displays their total hours volunteered, upcoming shifts, and past service.
Track volunteer hours for grants or incentives, approve hours, and export data for reports.
Send targeted or group messages to keep volunteers informed and engaged.
View detailed data on participation, hours, and coverage. Perfect for grant reporting or board updates.
See who’s signed up for each shift, how many hours they’ve served, and contact details, all exportable.
Volunteer Management is perfect for tracking box office help, ushers, concession stand shifts, Thespian hours, chaperones, backstage crew, props, strike, supervision, seamstress duties, servers, and more. You can create roles, schedule shifts, and assign volunteers across all areas of your program.
Nothing. Volunteer Management is included with your Ludus account at no additional cost. There are no setup fees or hidden charges.
Yes. If someone has purchased tickets or donated before, their volunteer sign-up will automatically link to their existing patron profile. That way, you’ll always have a full picture of their engagement.
Yes. You can use our Custom Forms tool to collect exactly what you need, from shirt sizes and emergency contacts to birthdates and file uploads for background checks or waivers.
Yes. Volunteers can log in anytime using their email to view upcoming shifts, sign up for new ones, or update their information. They can access this from the Volunteer tab or their My Account page.
Yes. You can choose to receive notifications when a volunteer signs up, directly from your account settings in the Volunteer Management tool.
Yes. You can turn the “Allow Public Registrations” setting on or off at any time. This lets you build and test your setup before making it visible to the public.
